Administrator

QUALIFICATIONS

  • National Diploma in Business Administration or related field

SKILLS REQUIREMENTS

  • Three years relevant experience in contract administration in a heavy industry environment
  • Strong Administrative skills
  • Good working knowledge and proven Computer Literacy (MS Office Suite)
  • Problem solving and analytical skills
  • Good verbal and written communication skills

JOB OBJECTIVES

  • Contracts Administration
  • Ensure all queries and unplanned trouble shooting are effectively resolved.
  • Sort, index and file data and information.
  • Ensure safe storage of data and information.
  • Manage proper record keeping of valuable and/or frequently required information.
  • Implement and maintain an efficient filing system. 
  • Preparation and submission of contracts to group legal
  • Tenders
  • Ensure that policies, procedures, rules, and regulations are adhered to, and that a sustainable work environment is assured.
  • Assist with the management all tender and contract processes to ensure optimal transparency, costs, and quality of service/product.
  • Analyze purchase requirements to determine value and risk of services or goods requested.
  • Receive and open tenders.
  • General Administration
  • Courier documents when required.
  • Direct courier services to specific destinations when required.
  • Sort, index and file data and information.
  • Ensure safe storage of data and information.
  • Manage proper record keeping of valuable and/or frequently required information.
  • Implement and maintain an efficient filing system.
  • Communication
  • Ensure effective communication and networking with all the relevant stakeholders.
  • Develop and maintain a trusting relationship with the internal and external suppliers and customers.
  • Ensure adherence to policies, procedures, applicable legislation, and accounting standards.
  • Perform general administrative duties and/or any other duties as required by the HOD/Manager.
  • Assist with budget control and cost saving initiatives.
  • Ensure adherence to Health & Safety and Security regulations.
  • Ensure that good housekeeping is maintained.
  • Month-end, quarterly and annual reporting on tenders and contract administration, costing, and progress.